Procare Online

Getting Started Guide: First Steps to Setting up your School Account in Procare

Enable options for your school, such as kiosk forms, QR code sign-in/out, parent notifications, and more!

School Settings

Dashboard: Live Room Status

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Procare Training

Start here to set up your school; add children, staff, rooms and tags

Getting Started

How to assign or change default rooms for students

Assigning Default Rooms to Students

Add new students/children to your account

Add & Edit Student Profiles

Learn how to customize, save, and generate Emergency Cards

Creating an Emergency Card Report

Add new students using a csv spreadsheet import

Bulk Upload of Student Data (xls or csv)

Parents can view multiple children in their Parent Portal

Add or Link Siblings

Quickly update rooms, tags, or enrollment with a batch action

Batch Update Student Information

Attach Documents to Student Profiles

Record Immunization Dates for each Student

Immunization Tracking & Reports

Students

How to assign or change default rooms for staff/teachers

Assigning Rooms to Staff

Add, Edit, or Deactivate Staff (Website)

Make changes to staff profiles directly from the app

Add, Edit, or Deactivate Staff (App)

Use generic emails for rooms while adding staff separately for clock in-out

Create Staff with Generic Emails

Keep track of your staffing needs and assignments via Staff Scheduling

Staff Scheduling

How staff will sign up for their Procare account

Staff Invites & Sign-Up

Generate a Report with all of Your Staff and Their Relevant Information.

Staff Detailed Report

Staff Profiles

Distinguish between admin and non-admin accounts

Managing Staff Access - Roles & Permissions

Create a login for an individual who acts as both staff and parent

Add Staff who are also Parents

Quickly toggle between school locations/accounts

Staff with Multi-School Access

Staff/Teachers

Are you required to invite parents? What are the benefits?

Why Invite Parents to Procare?

Invite parents to create a Procare account and check their sign-up status

Inviting Parents to Procare

Manage parent/guardian contact information

Add, Edit, or Delete Parents

Add non-parent/guardian pickups and connect families that carpool

Add Authorized Pickups and Carpools

Parents and Authorized Pickups

Add, edit, or delete rooms from the website.

Add, Edit, or Delete Rooms (Web)

Programs & Insights Overview

Add, Edit, or Delete Rooms (in App)

Enabling the Activity Dashboard

Use the Activity Dashboard to view bottle, diaper, and nap activity histories via the child care mobile app.

Viewing the Activity Dashboard

Create tags to categorize children into different groups, activities, etc.

Managing Tags for Easy Filtering

Rooms & Tags

Add commonly used actions for quick and easy access

Quick Actions

Hardware and operating system requirements for the Procare child care mobile app

Compatible Mobile Devices

Set a picture for children, parents, and staff

Add / Change a Profile Picture

Use tags and rooms to filter student roster

Filter Students in App

What it means when a student is active, on hold, inactive, or graduated

Student Enrollment Status

What steps do parents take when creating a Procare account

Parent Sign-Up Process

How to check if a parent has signed up for a Procare account

Know When a Parent has Signed Up

Getting Started FAQs

Find answers and get help from Intercom Support and Community Experts

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