Using our eDocuments feature allows you create corporate templates to stay organized with commonly sent PDF documents to staff, students, and leads. Upload a document, edit, and save as a template for future use.
Corporate templates allow admins to create and edit templates at the corporate level and display for centers.
Please Note: PDF is the only file type compatible with this feature, and the maximum file size is 6MB.
How to Create Templates
There are two ways to create templates from the Documents screen:
Click Create Document. Upload, edit, then select Create Template.
Click Manage Templates in the top right corner, then select Create Template.
Managing Corporate Templates
Once you have corporate templates saved, it's quick and easy to edit and send!
Navigate to the Documents screen, then click Manage Templates in the top right.
All saved templates will display on the Manage Templates screen. Click the More Actions icon to Edit, Preview, or Delete a template. Please Note: Corporate templates can be edited by centers prior to sending.
From the Documents screen, click Create Document, then select Use a Template.
ADD: Select the template you wish to use from the list.
EDIT: Once your template has been selected, you can use the tools provided to highlight important details, create fillable text boxes, add a signature, and more! Once editing is complete, click Save & Exit to save the document as a draft to send later or click Continue to send.
SEND: This screen provides additional sending options:
Send To - first select the group of people (students, staff, or leads), then click Add Recipient to choose from a list of names.
Document - click the Edit Document button to go back and continue editing your PDF.
Expiration Date - choose a date for the document to expire or select "No expiration date". When choosing a date, the recipient is unable to access the document after it expires.
Send Reminder On - if the document is not completed by the selected date, a reminder email will be sent.
Message - enter a message to be included in the email notification.
Once the additional options have been completed, select one of the following options to continue:
Save & Exit - this option will save your document as a draft.
Preview - your document will open in a new window/tab to preview how it will display to the recipient.
Send - the document will send and the recipient will receive an email notification.