Meal Tracking and Reports

Capture meal information and download reports for the CACFP

Are you serving food to children during the day? You can communicate that information to parents and download a spreadsheet with your meal numbers to submit to the Child and Adult Care Food Program (CACFP).

This article will detail how to add a food program status to each child, the food logging process in the app and on the website, how to edit those meals (such as food quantity) and how to pull the meals report.

Food Program Status:

A food program status can be added to each child's profile by navigating to My School > Students > Food Program. Use the Food Program drop-down to select one of the following statuses: N/A, Free, Reduced, Paid, and Not Claimable.

Log Meals in the App:

1. Click Activity and select Meal (circled in red below on the left)
2. You will be taken to your list of students. Use the top filter "Select Signed In" or manually choose the students receiving the meal
3. Select Meal Type (circled in red to the right)
4. Write a description, add meals from the meal items list (for details see Meal Items section below), or select from you scheduled meals.
5. Click "Add Activity" to send immediately to the parents
   

Meal Items:

You can choose from a defined list of food items when filling out the description field for each meal:

• Click on the knife and spoon icon to access the meals list (red circle below)
• Select the items you are serving and click the back arrow to complete the food activity
• To add new food items click on create new item sign at the bottom of meal list page.

Choose from Scheduled Meals:

You can also schedule meals using the website version of Procare Account and then quickly select these meals when logging the meal activities. Once the meals have been scheduled, you can share these meals with the parents by first selecting the meal activity > Spoon and knife Icon (under description) > Daily Plan tab.

Log Meals on the Website:

1. Go to Parent Connection > Daily Activity
2. Click "Create Activity" in the top right
3. Choose the "Meal" Activity Type
4. Fill in the details as needed and select the students who consumed the meal
   

Update Meals on the Website:

1. Go to Parent Connection > Daily Activity
2. You can search for Meals only by clicking the funnel icon
3. Click on the ellipsis for the activity you wish to edit.
   

Download the Meal Tracking report:

1. On the website go to the Reports tab
2. Select the "Meal Tracking" Report (at the bottom of the page)
3. Select your dates, rooms and meal type then click Generate Report
4. Click the "XLS" next to the generated report on the right side to view it.