Back to School Training Series

We are delighted you have joined us for another exciting school year. We know you already have a lot on your plate, welcoming new students and setting up classrooms. We are here to help with some linked articles and quick demo videos to get you back up to speed quickly.

Students

Add new students or edit existing student profiles. If you have returning kiddos, then you’ll likely need to move them into different rooms.

Take a look at this video to see how to change rooms for multiple students at one time.

If you have active students temporarily leaving or graduating your program, you may want to change their enrollment statuses. Please watch this brief video on how to change the enrollment status of one more students at a time.

Families

The beginning of a new school year is a great time to add parents and guardians or additional authorized pickups to student profiles, lookup or send parent PINs, or invite families to sign up for Procare for the first time!

Teachers/Staff

Add, edit, or deactivate existing staff via the website or child care mobile app.

Assign rooms to staff members to help control parent and staff messaging, push notifications during check-in, and help make the staff clock-in process easier.

Use the Staff Timecard feature to track your staff’s hours.

Documents

Use the eDocuments feature to have parents and staff complete required documentation electronically.

Billing

Create new recurring billing plans or watch this video to update and assign existing recurring billing plans.

If any of your preset fees have changed for the new school year, watch this short video walkthrough for instructions on how to update those fees.

Register your Tuition Express Account.

Top reports used for your Tuition Express account to help resolve inquiries.

Additional Information

• Review and set up sign-in options, such as curbside contactless (GPS) sign-in/out.
• Create a parent kiosk form to have parents answer important questions during check-in/out, such as health related questions or if the child is cold or hot lunch.
• Print and hand out these staff training guides.
• View our parent training materials to introduce your parents to Procare.